1. Employee Records
1.1. Employee Hire Records
1.2. Hourly Employee Manual
1.3. Salaried Employee Manual
1.4. Supplemental
1.4.1. Understanding Annual W-2
1.4.2. Designated Beneficiary
1.4.3. Contract Employees
2. Payroll Processing -Policies
2.1. Time in a Box Clock
2.2. Salaried Policy & Procedures
2.3. Departments
2.4. Employment Termination
3. Employee Benefits
3.1. Voluntary Employee Insurance
3.2. Cafeteria Plan (IRC Section 125)
3.3. Savings Program
3.4. Garnishments
3.5. 401K Program
• Pension Protection Act of 2006
3.6. Charities
4. Employee Safety
4.1. Policies
4.2. Substance Abuse
4.3. Mandated Documentation
4.3.1. First Injury Report
4.3.2. OSHA Log
4.3.3. Worker’s Right to Know Act
4.4. Worker’s Compensation
4.5. Safety Committee
5. Records
5.1. Government Poster Requirements
5.2. Maintenance of Short-Term Documents
5.3. Archive Maintenance
COMPANY INTRANET
TAXES
Annually before January 31’st, the Company
provides all employees with a federal W-2 and
a 1095c (starting in 2016). It provides sub-
contractors with 1099-Misc.
These forms are mailed to the last known
address or distributed at the plant. If not
received by this date, contact the business
office in Woodbury.
W-2 Information
All employees must complete a W-4 specifiying their
marital status and withholding rate for income taxes.
The employee is FULLY responsible to make sure the
company withholding is adequate and to complete a
new W-4 anytime their tax status changes.
The IRS penalizes the employee for insufficient
withhold tax.
Unless the employee opts-out in writing, the Company
assumes the employee wishes to participate in its IRC
Section 125 (aka Flexible Spending Plan), which allows
it to make certain tax-free distributions to the employee.
This plan is limited to medical and dental insurance and
to short-term disability insurance. Copies of the plan are
available from Human Resource office.
1095c Information
Under the Affordable Care Act all employees are required
to have major medical insurance or pay a penalty.
Starting in tax year 2015 (reported in 2016) the Company
must provide each employee and the IRS with form 1095c
documenting the that insurance.
This form is included in the envelope with the annual W-2.
ERRORS IN SOCIAL SECURITY NUMBERS
To assure our payroll records are correct, HR must
maintain a copy of the employee's social security card and
payroll accounting must use the employee's name
PRECISELY as it appears on that card.
If the employee changes his/her name, s/he must submit to
HR a copy of the new Social Security card WITH the new
name. To get a new SS card, call the Social Security
Administration at 800-772-1213 or obtaining a change of
name form by clicking here.
The Social Security Number Verification Service allows
us to use the Internet to match our records to theirs. We
can also verify employee's names and numbers (50 or
more) by calling 410-965-7140.
REFERENCES
2015 Circular E
Internal Revenue Service
Social Security Adm
TN Dept of Labor & Workforce Development
- Filing for PARTIAL Unemployment Benefits
Tax Forms ON-LINE from the IRS for NO COST
- Business (W-2, W-3, 1096, & 1099)
- Individual
Taxpayer Advocate Service
If a taxpayer has problems that he or she could not resolve
through normal IRS channels, or has suffered a significant
hardship as a result of the application of the tax laws, call
877-777-4778.
It is an independent part of the IRS established to assure
tax problems are resolved promptly and fairly.
Human Resource > Taxes